Technical Regulations - Riga Stradiņš University

Technical Regulations

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Technical layout provisions of the scientific paper to be submitted to the Degree Committee

The layout of the doctoral thesis and its summary must correspond to conventional layout requirements of scientific reports, magazines, article collections, and monographs, paying equally high attention to the layout of the text, tables, pictures, formula depiction and bibliography.

1. The preferable volume of the doctoral thesis, excluding bibliography and appendixes, shall not exceed 150 pages and the layout thereof shall be as follows:

1.1. The thesis shall be written in Latvian or, upon coordination with the Doctorate Council, in language that is used in the scientific tasks of the relevant speciality.

1.2. The doctoral thesis must be delivered on A4 size pages, text printed on one side, font type —Times New Roman, applying 1.25 cm spacing. The layout of the page: 25 mm from the top, bottom and right side of the page, and 35 mm from the left side of the page. Font size —- 12 points, in tables and illustrations — 11 points, text, explanatory text and footnotes — 10 points, 1.5 line spacing. Automatic page numeration, numbers on the right side at the bottom of the page. The title page shall not be numbered, but it is counted in the total numeration. Overall 6 (six) soft-cover originals of the theses signed by the author must be submitted for defence.

1.3. Textual part in chapters and sub-chapters (not exceeding the third level) shall be arranged by observing subordinated numeration order thereof. Arabic numbers shall be used for numeration. Titles of chapters and sub-chapters must be short and specific. Titles and sub-titles should not be written on separate pages, but together with the text; they should be in the centre of a horizontal page.

1.4. Chapters must be started in new pages, font size of titles —- 14 points, bold, capital letters. Sub-chapters are written as the continuation of the text, small letters (except for the first letters of words), font size of titles —- 12 points, bold. A full stop must not be put at the end of titles and titles must not be highlighted. A single space must be inserted between titles, sub-titles and the text, whereas two spaces — between the text and the title of the sub-chapter following the text. Tables, pictures and formulae must be placed in the text in the places they have been specified. Texts of tables, captions of pictures, footnotes — with a single line spacing.

1.5. The title of tables should be horizontally centred, in bold, and no full stop should be put at the end of it. Tables shall be numbered within the scope of the chapter by using double numeration (number of the chapter and ordinal number of the table). The number of the table shall be placed on the right side of the page above the title by using standard text font size. An empty row should be left between the previous text and the number of the table, as well as between the title and the table itself. The size of the table must match the standard text boundaries. The table may continue also on the following pages, without the title, but with an indication “Continuation of the table......” or “End of the table......”. The top of the table should be repeated on each page. First words in the rows are capitalised, in subordinated rows — with small letters. Tables with less than three rows and columns should not be made. Diagonal lines in the table are not permissible. All table cells should be completed. For the precision of numerical information, all tables should represent equal number of digits after decimals. In Latvian a comma should be used, whereas in English — a period. Line thickness of tables — ½ pt., no background shading.

1.6. The technical layout of pictures: scanned photographies, drawings and diagrams made with specialised programs. Net line thickness — ½ pt. Letter and number size — 11 points. No background shading and borders are used in pictures. Writings on pictures should be avoided, numbers and symbols deciphered below the picture should be used instead. Signature below the picture — centred horizontally, font size — 11 points, bold. Caption starts with the serial number of the picture (analogous numbering as for tables — within the scope of chapters) (picture......), followed by the title of the picture. Font size of abbreviation and symbol deciphering — 10 points, centred horizontally.

1.7. Formulae in the text should be written in a separate row, centring them by using formulae formation program Equation or others. Formulae should be numbered, writing their serial numbers in round brackets next to the formula on the right side of the page. Letter, number and symbol size — 12 points. Measurements included in formulate shall be written after their titles or numerical values specified in the text, as well as formula explanations written below the formula (each in its own row).

1.8. If the information included in the table or picture, or the formula written in the text is borrowed, there should be a reference to the relevant source of data. The reference should be in the title of the table or below it, or next to the title of the picture or in the reference regarding the specific formula.

1.9. Physical measurements of the SI system and their derivatives must be used in the thesis, as well as designations in conformity with Cabinet Regulation No. 237 of 23 March 2010; deviations are possible in references. Abbreviated designations of measurements shall be used after numerical values of the size, in the titles of rows and explanations next to formulae. The latter shall be written in one row with numerical value of the size. A full stop shall not be used as an abbreviation mark in the abbreviated designations of measurements. All measurement designations with a negative degree shall be written by using superscript, for instance: m s–1, kg m–2. One and the same writing must be used in derived measurements — abbreviations or full titles.

1.10. List of bibliography and references included in the text must be formed in accordance with standards approved in Latvia, maintaining uniformity throughout the paper. All literature sources included in the list of bibliography (including online sources) must be publicly available. Quotation of unpublished articles, as well as references to personal discussions are not permitted. References to information available on the Internet should be complete, specifying a precise title and author of the used material, as well as the date. Internet address shall not be placed in the text as the indicator to reference. Publication titles shall be provided in their original language.

1.11. Layout of the paper: title page, summary in the language in which the paper has been written, summary in Latvian, summary in English, table of contents, list of abbreviations used in the paper, introduction and further parts of the paper.

2. Summary of the doctoral thesis shall be written in the Latvian language and a foreign language determined by the Doctorate Council with the total preferable volume of 50 pages. The layout of the summary is analogous to the doctoral thesis, observing the exceptions described below.

2.1. The printed format of the summary — A5 format printed material.

2.2. The summary must concisely depict the content of the doctoral thesis, therefore it should be a brief, constructive description of the scientific paper, acknowledging the skills of the author to concisely express the problematic issues, adequacy of the methodological solution, originality of the analysis, novelty and importance of the results of the work.

2.3. The introductory part of the summary includes a characterisation of the problematic issues and structure of the scientific paper, goal and direction of the research, scientific novelty and personal contribution of the author, work approbation and implementation of the results.

2.4. The layout of the text shall have a free form, but it should fully uncover the solution scheme of scientific problematic issues, and it is necessary to concisely depict the originality of scientific thinking of the author, as well as correctness and constructivism in the solution of scientific problematic issues, proving the latter with analytical, numerical or graphical models, statistical indicators, the results of the paper in the form of conclusions and recommendations.

2.5. The list of publications shall include scientific publications of the author and works accepted for publication, applying to the theme of the paper.

2.6. Font size of the titles in the summary — 12 points (capital letters), the main body of the text — 10 points, whereas font size in tables and pictures — 9 points. Text layout on the page: 15 mm from the top, 20 mm — from the bottom, including in this zone also a centred page number, 20 mm — from the inner side, 15 mm — from the other side. (Layout multiple pages: mirror margins must be used.) Layout of the title page and the second page of the summary has been specified in Appendix No. 2.

3. Electronic version of the full text of the doctoral thesis (including appendixes and the graphical part of the paper) and the summary must be converted into a *pdf file to be submitted in CD, specifying the contents of the disc on the CD (author, title, doctoral thesis). Information recorded in the CD shall be handed over to the secretary of the Vice-Rector for Science.

4. Covers of the doctoral thesis (6 copies) and the summary (20 copies in Latvian and 10 copies in English) shall be designed by RSU Printing and Publishing Department (See Appendix No. 3 and 4).

If the paper and the summary thereof are intended for multiplication at RSU Printing and Publishing Department, it is preferable to submit the file in doc.x format.

Rīga Stradiņš University, 16 Dzirciema Street, Rīga, LV-1007, Latvia, +371 67409261 (UTC +2),