Skip to main content
Category
Information systems

Apraksts

Academic staff can use Zoom tool to take remote exams. Before starting an exam, ask the student to show the environment to make sure that books, phones or notes are not standing nearby.

National Examination
Examination procedure

Example. The participants in this exam used the Zoom platform and connected to the E-studies during the exam at particular time. In the e-studies drew up their exam questions, which were given 30 minutes of preparation. 

Each participant is required to have a webcam and a microphone for communication switched on. Drawing of Exam questions applies when students are joining Breakout Room (described in the instruction). The students also had an additional requirement to prepare a student ID card. If necessary, a member of the commission can ask to show ID card in the camera so that the identity could be confirmed.

Preparing Zoom Room

1. Create Zoom meeting

 worddav423069ca0242e3129bef840753683873_0.png

 

 

 

2. Name the exam

worddave98aa6a4758822b667f00d590a513589_0.png

3. Write start time and duration

worddavd804e09990308f7c601efdcc486b55a2_0.png

4. Create password

worddav095effc88e8263c3e161b8eb94b56662_0.png

 

 

5. Under the Advanced Options check the following boxes

worddav3c0c2c479e0af9b3827c9a5fd21eb17a_0.png

 

 

Preparing and Breakout Rooms

Before participants have joined, the host need to prepare dashboard for examination, e.g. create Breakout Rooms etc. 

1. Open Breakout Rooms. To create Breakout Rooms, you need to install Zoom app in your (portable) computer.

worddav4613c15a0dd93f9be792bb7e044284fa.png

2. Open Breakout Rooms Options  worddav8a3f336ef5a744f43e5ab97a386a1500.png

3. In Breakout Rooms Options check only Move all participants into breakout rooms automatically. The rest is left unchecked.

worddav3cdc0e41045ca606ab569dfc30db15a4.png

 

 

 

 

 

4. Create Breakout Rooms

 worddav3ef5391e1e5e6add3ed9138351e2eba5.png

 

5. Create more than one or according to number of participants. 

worddav0aa304759e5fc9885ce5aea973d09b64.png

Zoom layout on Screen 

1. Layout without displaying time

worddav7adb36c370e434b0940042af29e7fac7.png

2. Layout with displaying time

 

worddav1c1aa8dfe191e1a6ac64484f15575a3a.png

Participants joining - Start of Exam

Start of Exam - Commission joins

1. As any participants, Commission member(s) joins Zoom Meeting, it will be added to the Waiting room. Joining, it needs to be let into the Main room

worddavb98f19fb699bb25ab1534fe90750a899.png

 

 

 

 

2.  Each member of Commission Co-host rights must be added, it is neccessary if a member of the Commission chooses to leave the Breakout room. Click on More

worddav383b234986d4f0613d1e04bcbf46b05e.png

 

 

3. Click on Make Co-Host

worddav891eaaade741f5628260f11145fb16b1.png

 

 

 

 

When participants join, add them to Breakout Room

1. With this button participant can be added to Breakout room

worddavc5ad0b75e05ff693bbc63e6e5165535e.png

2. Upon the examination procedure, the participants shall be added to each of their rooms.

worddavc109ec29a9905fe8f2838e788cc0be3c.png

 

 

 

3. Checked person is added to chosen Breakout Room

worddavba88b98181d0f9d7f5d3dd425333bdc3.png

 

 

4. One participant has been added to Breakout Room 1 

worddavbcf4f46e39b4dbc2b0b77f99c1b3c5ed.png

 

Examination Action Management

Moving participants from the Breakout Room to the main room.

At the beginning of the exam, all participants are moved back to Waiting room. The participant who will first begin the exam is moved to the Breakout Room to make preparations according to the prescribed exam procedure.

1. All exam participants except Commission members and the first exam participant are moved to Waiting room
2. The first exam member is moved to the Breakout Room

worddavafaaa056db91546ed5ce8ad72e1a4150 (1).png

 

 

3. When a participant is in the Breakout Room,  according to examination procedure, (s)he shall make preparation to defend  herself or hisself. 

worddav738d6e5e9f4fe2dc5c8cb487dec30d28.png

 

 

4. When the Preparation time has finished, participant is moved from the Breakout Room. 

worddav40b24d84f3ef9de7a2e210936d2bdad1.png

 

 

5. The Breakout Room of participant is deleted after being moved to the main room

worddavba45a5ae8a88478787042121a99c840f.png

 

 

6. The next member is invited in from Waiting room (click on Admit) and the Breakout Room opens.

worddavafaaa056db91546ed5ce8ad72e1a4150 (1)_0.png

 

 

7. Repeat until there are no more participants and the exam ends

Moving Commission Member to Breakout Room

Each of the Commission's members has the freedom to join and leave the Breakout Room. A member of the Commission may join himself or herself, or the Host of the Exam can do so, however disconnect from the Breakout Room can be done by Commision member itself.

Adding and Joining
1. To join, someone from Breakout Room need to open the section of Breakout Room

worddav4613c15a0dd93f9be792bb7e044284fa (1).png

 

 

2. When open, there will be list of Unassigned

worddav8d23f4e46524d3edb8e6d28a2f544360.png

 

 

3. When adding a member of the Commission, click Assign To

worddavc99d0e975ebded1dd4938754e61ee48d.png

 

 

4. Select from the menu to which of the Breakout Room add

worddavd3b4c630ecb133e7e13f06365a49a438.png

 

 

5. When member of the Commission joins by itself, (s)he must choose which room want to connect to and then click on Join

worddav04ce7ece9341459de8a9f2408c3155e8 (1).png

 

 

 

Member of the Commission disconnects from the Breakout Room

1. To disconnect from Breakout Rooms, need to click on "Breakout Rooms" section

worddav4613c15a0dd93f9be792bb7e044284fa (1)_0.png

 

 

2. The Breakout Room section opens

worddavbef6275ae03aa744b6f3155da0201dbd.png

 

 

 

 

 

 

 

 

 

 

 

 

3. Search for the room and then click on Leave

worddav171f8929fa90c77336e9c21c525355d7.png

 

 

4. Confirm that want to leave the Breakout Room

worddavd4de50f2c73d50473154967d36daeaf4.png

 

 

 

Do not click on worddav6e86e829711a5e13cbebcb33af96e211_0.pngbutton (it is located at the bottom of the right side). Once you click on Leave Breakout Room, you will be disconnected from Zoom meeting and Breakout Room. OOnly Host is being offered to return to the main room!