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APPROVED
in the meeting of Rīga Stradiņš University
Senate
of 20 March  2018;
Minutes No 2-1/20.03.18

Rīga Stradiņš University
Library
REGULATIONS

issued in accordance with
Section 15 Paragraph 1 and Section 20 of the Law on Institutions of Higher Education, 
Section 4, Paragraph 2 of Library Law, 
and Paragraph 3.6, sub-Paragraphs 3 
and 6 and Paragraph 3.13 Section One of RSU Constitution.

 

1. General provisions

1.1.    Rīga Stradiņš University Library Regulations (hereinafter - the Regulations) shall determine rights and obligations, organisational structure, principles of financing, as well as the procedure for reorganisation and liquidation of Rīga Stradiņš University Library (hereinafter - the Library).

1.2.    The Library is a structural unit of Rīga Stradiņš University (hereinafter - the University, abbreviated as RSU).  The Library shall provide information resources and services, and access to Latvian and international electronic resources for the University academic and scientific activities, as well as quality information in the field of healthcare, pharmacy and general information for healthcare professionals.

1.3.    The address of the main location of the Library is at 16 Dzirciema iela, Riga, LV-1007.

1.4.    The Library shall provide services to the University students, academic and general staff, scientific staff, healthcare staff of Latvia and any user in the country in accordance with the Library Rules and Regulations. The Library Rules and Regulations shall be approved by the Rector.

1.5.    The use of the Library collection is free of charge. The rates for the Library paid services shall be determined by the University order.

1.6.    The Library collection shall be supplemented with books and other information resources purchased by the University financial resources, donations by natural and legal persons, as well as by other means.

1.7.    The Library Council shall participate in the development of the Library; the Regulations of the Library Council shall be approved by RSU Senate, but its composition by the Rector’s decree.

1.8.    The Library shall operate in accordance with the laws and regulations in force in the Republic of Latvia, RSU Constitution, the present Regulations, the Library Rules and Regulations, the quality management documents of the University and other internal laws and regulations of the University. 

2.    Organisational Structure

2.1.    The work at the Library shall be managed by the Library Director, who is recruited by the University Rector by concluding an employment contract.

2.2.    The Library Director shall be responsible for the achievement of the Library goals and for the fulfilment of its functions and tasks.

2.3.    The Library Director shall be directly subordinate to RSU Vice-Rector for Studies.

2.4.    The Library consists of seven  departments:

2.4.1. Department of Collection and Resource Development
2.4.2. Department of Information, Bibliography and Information Literacy, which includes: 
2.4.2.1. Inter-Library Loan (hereinafter - ILL) and International Inter-Library Loan (hereinafter IILL);
2.4.2.2. Information and Bibliographical Service Point in the Information Centre of the Library - Open Access Reading Room at 16 Dzirciema iela, Riga;
2.4.3. Department of Information Resources Usage and Maintenance, which includes:
2.4.3.1. Open Access Loan;
2.4.3.2. Customer Service Point at the Open Access Loan Reading Room of the Library Information Centre at 16 Dzirciema iela, Riga;  
2.4.3.3. Library Cash Desk  
2.4.3.4. Binding and Lamination Services.
2.4.4. The World Health Organisation Depository Library in Latvia - Library Department (hereinafter - the WHO Depository Library in Latvia);
2.4.5. RSU Liepāja Branch Library at 24/26 Riņķu Iela, Liepāja;
2.4.6. RSU Library Branch at Red Cross Medical College of RSU - the Information Centre for Healthcare Professionals of Latvia at 5 Jāņa Asara Iela, Riga;
2.4.7. RSU Library Branch at RSU Medical Education Technology Centre at 26a Anniņmuižas Bulvāris, Riga.

2.5. Library department managers shall be responsible for the work in the departments and shall report to the Director of the Library. Three library branches and their staff shall report directly to the Deputy Director of the Library.

2.6. Responsibilities of the Library staff shall be set out in employment contracts and job descriptions approved in accordance with the procedure specified in RSU.

3. Goal, functions and tasks of the Library

3.1. The main goal of the Library as an accredited national library shall be to ensure the availability of the collection, electronic resources and information systems to the University students, staff, healthcare professionals in Latvia and every user of the Library.

3.2.    To achieve the goal the Library has to perform the following functions: 
3.2.1. to build up the Library collection and information resources, including:
3.2.1.1. bibliographical resources of healthcare and medical sciences sector, which is part of the national bibliography;
3.2.1.2. the national library collection of health, environmental health, medical sciences and social care sphere;
3.2.1.3. provision of information resources necessary for the study and research work of the University, Red Cross Medical College of RSU and RSU Liepāja Branch;
3.2.1.4. acquisition, cataloguing, systematisation and compiling bibliography of the Library collection and, if necessary, writing off the documents existing in the Library collection;
3.2.2. to provide healthcare employees with high quality (complete, accurate and timely) information in the field of health care, pharmacy and general inquiries;
3.2.3. to promote educational and research work of RSU students and teaching staff by providing them with information resources in all study directions of the University, as well as educate them on use of these resources; 
3.2.4. to raise professionalism of healthcare employees by providing them with information resources and to educate them on the use of these resources;
3.2.5. to use the available sources of information from other libraries in Latvia and foreign countries or document delivery centres through the ILL or IILL;
3.2.6. to acquaint the Library users with the Library information resources and services, promoting differentiated informational services based on the information literacy of the users;
3.2.7. to advise the libraries of healthcare institutions and to coordinate the activities of libraries of healthcare institutions, to provide methodological assistance to them;
3.2.8. to participate in tenders for additional funding to be used for the staff continuing education, for building up the Library collection and other resources or for developing any other activities of the Library;
3.2.9. to maintain feedback with the Library users by conducting regular surveys on the quality of the Library information resources and provided services;
3.2.10. to promote the Library information resources, services and opportunities for users to acquire information literacy;
3.2.11. to prepare and submit the documents and information required by the University departments in accordance with the internal laws and regulations of the University.

3.3.     In accordance with the functions specified above, the seven departments of the Library shall have the following specific tasks:
3.3.1. Department of Collection and Resource Development shall:
3.3.1.1. supply books for the Library collection, including in remote Library branches within the limits of financial resources of the University in accordance with the decisions taken by the Library Acquisitions and Collection Development Committee; 
3.3.1.2. ensure processing of the collection by creating the electronic catalogue of the University Library within the electronic union catalogue of the libraries in Latvia;
3.3.1.3. ensure individual inventory of the Library collection and, if necessary, write off the documents existing in the Library collection;
3.3.1.4. create bibliographical, analytical (parts of the national bibliography) and other databases;
3.3.1.5. catalogue and systematise the Library collection revealing its content;
3.3.1.6. cooperate with other libraries in Latvia in order to coordinate development of library collections;
3.3.1.7. perform other tasks of similar content.
3.3.2. Department of Information, Bibliography and Information Literacy shall:
3.3.2.1. complete bibliographical inquiries and manage the informative inquiries system;
3.3.2.2. organise and provide the users with daily informative and bibliographical services, as well as with differentiated informative services on various topic of research work;
3.3.2.3. create bibliographical databases, indices and lists of information resources;
3.3.2.4. promote acquisition of differentiated knowledge of the library services and resources in cooperation with the Department of Information Resources Usage and Maintenance as well as promote training opportunities for healthcare professionals in Latvia;
3.3.2.5. advise the libraries of healthcare institutions, coordinate their activities and provide methodological assistance;    
3.3.2.6. provide the Library users with information sources that are not available at the Library collection using opportunities offered by the ILL or IILL;
3.3.2.7. perform other tasks of similar content.
3.3.3.    Department of Information Resources Usage and Maintenance shall: 
3.3.3.1. ensure acceptance of information sources from the Department of Collection and Resource Development and placing them in the Library collection;
3.3.3.2.  promote the  Library collection  - draw up a list of information resources, organise exhibitions in the Reading Room and Library Branches (including exhibitions for study programme accreditation), send information to the University departments, clinics in Latvia, etc.;
3.3.3.3. make an inventory of the Library collection, select information resources for writing off, re-cataloguing, transferring to other libraries or the repository of the National Library of Latvia, and organise such kind of work in the branches;
3.3.3.4. ensure maintenance and renewal of the Library total collection;
3.3.3.5. ensure provision of high quality sources of information to users at the Library service points for work in the Library and outside;
3.3.3.6. participate in creation of a Unified Readers’ database;
3.3.3.7. conduct the Library user surveys and use various other methods to study the user satisfaction with the Library information resources and services, and promote their accessibility to users;
3.3.3.8. participate in the process of promoting the users’ information literacy and in organising training promotion events;
3.3.3.9. provide paid services offered by the Library and the University;
3.3.3.10. perform other tasks of similar content.
3.3.4. The WHO Depository Library in Latvia shall:
3.3.4.1. develop and build up the part of the Library total collection - the collection of the WHO Depository Library in Latvia; 
3.3.4.2. promote the WHO and its publications in social and other media in cooperation with the WHO Regional Office for Europe in Copenhagen (Denmark), the WHO Country Office in Latvia, etc.;
3.3.4.3. organise project development and engage in various University projects with the aim of attracting funding for continuing education of the Library staff or acquisition of information resources;
3.3.4.4. perform other tasks of similar content.
3.3.5. RSU Library Branch - Information Centre for Healthcare Professionals in Latvia shall:
3.3.5.1. provide information resources and services to every user of the Centre, as well as the academic staff and students of RSU Red Cross Medical College while also fulfilling the functions of the college library;
3.3.5.2. hand out information resources to users and provide services in the Reading Room in accordance with the Library Rules and Regulations;
3.3.5.3. provide high quality information and bibliographical services to users and teach how to use electronic resources; 
3.3.5.4. advise users in the process of using electronic resources or collection;
3.3.5.5. provide paid services offered by the Library;
3.3.5.6. perform other tasks of similar content.
3.3.6. RSU Liepāja Branch Library shall:
3.3.6.1. provide information resources and services to the academic staff and students of the Branch;
3.3.6.2. provide high quality information and bibliographical services to users and teach how to use electronic resources;
3.3.6.3. provide the paid services offered by the Library;
3.3.6.4. perform other tasks of similar content.
3.3.7. RSU Library Branch at RSU Medical Education Technology Centre shall:
3.3.7.1. provide information resources and services to the academic staff and students of the Branch;
3.3.7.2. provide high quality information and bibliographical services to users and teach how to use electronic resources;
3.3.7.3. provide paid services offered by the Library;
3.3.7.4. perform other tasks of similar content.

4. Cooperation

4.1.    For successful completion of its tasks the Library shall cooperate with other departments of the University, as well as other natural and legal persons in accordance with the contracts concluded by the University;

4.2.    The Library shall have the right to request and receive information necessary for its successful operation and shall be obliged to provide information on its activities to other University departments according to their requests;

4.3.    The Library staff shall participate in working groups and commissions set up by the University in accordance with the internal laws and regulations of the University.

5.    Funding

5.1. The Library shall be funded by the University.

5.2. Accounting and retention of financial resources shall be provided by the Finance Department of the University.  

6. Reorganisation or liquidation of the Library

6.1. The Library shall be reorganised or liquidated by the decision of RSU Senate.

 

Director of the Library,
Ināra Aploka